Address any specific aspects of the trailer that the rear P/EVO and steerperson (if applicable) will need to monitor during the move.Discuss following distances between the load and the P/EVOs for different portions of the route.Ensure all team members know the route, turn by turn, and plan for any obstructions or other hazards you know you may encounter.Discuss the roles and responsibilities for each team member during each portion of the route, and make sure you agree where P/EVOs should be positioned.You’ll need to do this each day of the move. If it is a multi-day move, focus on the route for that day only, and discuss how you will communicate and maneuver through each stage of the day’s move. It’s important for the team to review the permit and route survey together. On a multi-day move, the load should be inspected and re-measured daily.Once this is complete, the high pole P/EVO should set the high pole. Once the measurements have been agreed upon by the team, they need to be verified against the route survey.The exact dimensions of the load should be noted on the pre-trip meeting checklist, with copies kept in each vehicle.
(It’s a good idea for the other members of the team to observe and verify these as well.) This should be done with the trailer and cargo in traveling configuration. The load’s dimensions should be verified by the front/high pole P/EVO and the transport driver.Note any pre-existing damage on your inspection checklist. The load should be thoroughly inspected so your team is not held responsible for any pre-existing damage.(We recommend that pilots and steerpersons use a detailed inspection checklist for their own vehicles and equipment.) Inspection, measurement, and documentationĮveryone’s vehicles and equipment, as well as the condition and dimensions of the load, must be checked.You should also identify any additional support personnel, and make sure everyone has their contact information.Īll team members must verify that they carry the correct licenses, certifications, and insurance that are required for the job. Exchange all emergency contact information before beginning transport. In order for communication to go smoothly throughout the move, you should know each person by name, voice, vehicle, and role. The pre-trip meeting should always start off with introductions. Identification of team members and roles.įour essential activities take place during the pre-trip meeting: We recommend that you use a pre-trip meeting sheet to guide your discussion.
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